Temporary Executive Assistant at CHRISTUS Ministry System Office

Please make note that this is a temporary position.

Summary:

The Executive Assistant directly supports two of the Council Members and collaborates with other executive and administrative support in a manner that assures the Congregation leadership has the effective support to carry out the work of the Congregation. Working independently with minimal or no supervision, this position provides for and supports the smooth operation of the office by anticipating the needs of the Council Members the position supports. The Executive Assistant performs diverse executive secretarial, administrative support, and assists in the administration of day-to-day activities. By nature of the position, the work involves a high degree of professionalism, dealing with internal and external customers and flexibility to respond to the changing priorities of the Congregation. Exposure to sensitive information necessitates the use of creativity, tact, diplomacy, discretion, and judgment. The work requires the ability to handle confidential information on a regular basis; the ability to perform a variety of important, frequently urgent, confidential, and complex tasks with constantly changing priorities. 

Requirements:

• College degree preferred, additional experience or education related to the role considered in lieu of college degree. 
• Strong verbal and written communications skills. 
• Spanish proficiency in reading/writing/speaking required. 
• Conceptual and analytical capabilities and a temperament conducive to being part of a results-oriented team. 
• Demonstrate high organization skills, self-starter, capable of multi-tasking, detail oriented, and able to meet deadlines. 
• Excellent writing skills and speaking/presentation ability. 
• Ability to use a computer for extended periods of time, including word processing, presentation, spreadsheet and various graphics programs. 
• Ability to work extended hours on occasion, including some weekends and evenings. 
• Ability to handle confidential information responsibly. 
• Ability to work with little supervision, set priorities, create schedules and meet deadlines. 
• Capacity to work under pressure and efficiently. 
• Strong problem-solving skills. 
• Capable of remaining calm and working well under pressure. 
• Patience, strong customer service skills. 
• Project/time management skills. 
• Requires proficient technical knowledge and skills with computer software including Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). Also good working knowledge of copiers, scanners, and fax machines. 

Experience:

• Minimum five (5) years of administrative/secretarial experience with executive level leadership teams. 

Work Type:

Temporary - Full Time

EEO is the law - click below for more information: 

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

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