Corporate Secretary Senior - Governance Board at CHRISTUS Ministry System Office

Job Description | Job Attributes

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External Applicant Current Associate

Summary:

The Corporate Secretary Senior position requires expertise to support and collaborate with the CHRISTUS Health Governance Department as it relates to the function of the Board of Directors, to facilitate governance transactional work. The Corporate Secretary position requires knowledge of legal-related work in corporate and subsidiary governance, such as governance practices/processes, drafting of corporate and subsidiary board resolutions, minutes and written consents, secretary’s certificates, acquisitions and other corporate governance transactions.

Responsibilities:

• Independently prepare notices of meetings and document meeting transactions in a matter that describes the depth to which a committee evaluated a material issue and the presence of dissenting views and votes, if any
• Lead the planning and coordination of Board and Committee meetings, including agenda preparation, review of materials and ensuring timely delivery of materials to Board and Management
• Independently prepare, gather, and distribute materials for Board-level committee meetings and assist with Board and committee meetings
• File and maintain corporate organizational documents and minutes, work with Corporate Secretary to gain a thorough knowledge on interpreting and applying bylaw provisions and the company’s business and history
• Assist in reviewing minutes of subsidiary corporations for approvals as required by bylaws
• Research status of corporations, coordinate, review, and assist in dissolution procedures
• Draft and file articles of incorporation, articles of dissolution, mergers, trademarks and assumed names working with attorneys
• Draft correspondence for approvals and other corporate matters
• Compile, organize, and index documents in corporate transactions
• Investigate issues pertaining to legal titles, including oil and gas, and mineral rights, and other issues related to real estate
• Conduct legal document research, retrieving information, and investigative skills and write historical data on various projects
• Review and prepare documents relative to real estate transaction; i.e.: earnest money contracts, deeds, leases, etc. and work with title companies and title authorities
• Maintain and catalog real estate records and holdings of the corporation and its affiliated entities and/or subsidiaries
• Maintain the corporate database of officers, directors, and other pertinent information of CHRISTUS and its subsidiary corporations, including follow-up to maintain filings for assumed names and trademarks
• Assist attorneys and corporate secretary on various projects, such as subpoenas and interrogatories
• Assist in drafting and maintaining the System manuals published; i.e.: Corporate Catalogue and System Manual
• Assist in due diligence investigation
• Provide assistance in filing or maintaining the tax exemptions, including USCC Group Ruling and file documentation for inclusion in the Official Catholic Directory
• Build positive relationships within team, with entity contacts, senior leaders, directors, and office work team as necessary to perform duties and to achieve results

Requirements:

• High School Diploma required
• Bachelor's Degree preferred

Work Type:

Full Time

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