Summary:
The ADA Compliance Specialist plays a vital role in ensuring the organization’s compliance with the Americans with Disabilities Act (ADA) and other relevant regulations. This position focuses on implementing ADA-related processes, providing operational support for accommodation requests, and ensuring seamless integration of ADA compliance into HR systems and practices. The ADA Compliance Specialist will maintain a strong understanding of ADA regulations, HR operations, and technology, with excellent organizational and communication skills and the ability to collaborate effectively with diverse stakeholders.
Responsibilities:
- Meets expectations of the applicable OneCHRISTUS Competencies: Leader of Self, Leader of Others, or Leader of Leaders.
- Monitor and ensure organizational compliance with the Americans with Disabilities Act (ADA) and other applicable federal, state and local regulations.
- Oversee the operational aspects of the ADA accommodation process, including intake, documentation, tracking, and resolution of accommodation requests in accordance with ADA regulations and organizational policies.
- Provide guidance, support, and clarification when needed to HR Strategy team members as they engage in the interactive process with Associates.
- Collaborate with HRIS (Human Resources Information Systems) administrators and IT professionals to integrate ADA accommodation tracking and reporting functionalities into HR systems, ensuring data accuracy, confidentiality, and compliance.
- Design and implement streamlined workflows and procedures for handling accommodation requests, ensuring efficiency, consistency, and transparency throughout the process.
- Partner with HR Strategy team members to maintain comprehensive and up-to-date records of accommodation requests, assessments, decisions, and communications in compliance with legal requirements and organizational standards.
- Provide training and guidance to HR Strategy team members, leaders, internal stakeholders, and Associates on ADA-related processes, tools, and resources to promote awareness, understanding, and compliance with ADA requirements.
- Generate regular reports and documentation to monitor ADA accommodation trends, track key metrics (e.g., request volume, turnaround time), and identify areas for process improvement or resource allocation.
- Conduct periodic audits and reviews of ADA-related documentation, processes, and systems to ensure accuracy, consistency, and adherence to established standards and best practices.
- Collaborate with Legal and HR leadership to develop, review, and update ADA policies, procedures, and guidelines to reflect regulatory changes, organizational needs, and industry best practices.
- Coordinate with external vendors, consultants, or service providers as needed to support ADA accommodation efforts, ensuring compliance with contractual agreements and service level expectations.
- Demonstrate commitment to continuous learning and professional development, with a proactive approach to staying updated on ADA regulations, technology solutions, and industry trends related to disability accommodation, HR operations that recommend enhancements or innovations to optimize efficiency and effectiveness.
- Handle and maintain confidential information in an appropriate and professional manner.
- Ability to prioritize tasks, manage competing deadlines, and drive initiatives to successful completion.
Job Requirements:
Education/Skills
· Associate degree is required.
· Bachelor’s Degree is preferred.
· Excellent organization, writing, and interpersonal skills required.
· Demonstrated strong attention to detail and good follow-through on projects/issues.
· Proficient in Microsoft Office and other computer applications.
· Effective communication and interpersonal skills, with the ability to collaborate with cross-functional teams, build relationships, and influence stakeholders at all levels of the organization.
· Exhibit discretion, sound decision-making, and time management.
· Knowledge of Americans with Disabilities Act (ADA), best practices for reasonable accommodations and familiarity with relevant federal, state, and local disability laws and regulations.
Experience
· 5+ years of relevant paralegal experience in employment law, specifically to include ADA .
· Experience in HRIS platforms, administration, and experience with HR-related software applications and tools for data management, reporting, and analytics.
Licenses, Registrations, or Certifications
· Society for Human Resource Management (SHRM) certification is preferred.
· Paralegal Certificate from an accredited paralegal program is preferred.
Work Type:
Full Time
EEO is the law - click below for more information:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
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