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Work Schedule/Shift

8AM - 5PM

Req. No


Job Title

Executive Office Manager


CHRISTUS Good Shepherd


Administrative Support




CHRISTUS Good Shepherd Medical Center Longview


700 East Marshall Avenue
Longview, TX  75601



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The purpose of the Executive Office Manager is to provide executive support to the Chief Executive Officer (CEO) in a one-on-one working relationship; Assist other Executives as needed; maintain responsibility for the day to day operations of the Executive Office; supervise the Executive Assistant I and Executive Assistant II; serve as a liaison to the senior management team; and coordinate and oversee special projects for the Executive Office.

  • Supervises and manages the Executive Office daily. Assists the CEO as needed.
  • Manages the CEO’s calendar and handles a wide variety of administrative tasks.
  • Plans, coordinates and prioritizes Executive schedules. Provides gatekeeper and gateway role.
  • Researches, prioritizes and follows up on incoming issues and concerns. Determines appropriate course of action.
  • Provides a bridge for smooth communication between the CEO and internal departments demonstrating leadership.
  • Works closely with the CEO to keep him/her well informed of upcoming commitments and responsibilities.
  • Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects.
  • Responsible for drafting required correspondence for the CEO. Coordinates schedules and prepares for meetings.
  • Prioritizes conflicting needs and follows through to meet deadlines for the CEO. Work with HR Leadership on evaluation process.
  • Responsible for the planning of the board leadership meetings. Coordinates scheduling of internal System meetings.
  • A professional appearance is required at all times; confidentially is required in all matters.


  • Education
    • Associate degree or equivalent experience. Bachelor’s degree preferred.
  • Experience
    • 5 years’ experience as an Executive Assistant with a minimum of 3 years’ experience in a leadership position. Total of 10 years of working for an Executive and office experience.
  • Other Skills/Competencies
    • Ability to perform the essential functions of this position, with or without reasonable accommodation and without posing a direct threat to the health and safety of self or others. Ability to comply with all Good Shepherd policies and procedures that are job-related and consistent with business necessity. Ability to effectively communicate with patients and provide competent care as appropriate to the ages of patients served by this position.
    • Excellent telephone skills, overall communication skills [written/oral], critical thinking, proofreading, organizational and relationship skills.
  • Computer Skills
    • Computer literacy is desired.
    • Advanced skills in Microsoft Office including Word, Excel, PowerPoint, Visio and Outlook email system

Work Type: 

Full Time

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