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Req. No

65537

Job Title

Accounts Payable Specialist Lead

Market

CHRISTUS System Office

Category

Finance

Facility

CHRISTUS Corp Irving Offices 919 and 909 Buildings

Address

919 Hidden Ridge
Irving, TX  75038
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Type

FULL TIME

Apply Now Accounts Payable Specialist Lead Job in Irving

Summary:

The Disbursements Team Lead will be responsible for overseeing associates to ensure all disbursement tasks are completed timely. Tasks such as analyzing and preparing data prior to disbursements, communicating and sending daily reports to Treasury with an accurate forecast of payment runs for paper checks, ACH and credit card payments. Taking ownership of managing an internal email account and responding to all inquiries within the established SLA (service level agreement). Ensure all void/stop payment requests are researched and handled timely. Disbursements Team Lead must have the ability to multi-task and handle large payment runs daily. Frequent communication with vendors, CHRISTUS Health associates, Treasury, Cash Applications & GL departments is required.

Responsibilities 

  • Provide timely and accurate reports of cash forecast to Treasury for all payment runs
  • Manage and complete all payment runs timely and reporting is disbursed at the end of the day
  • Perform root cause analysis and perform all testing for potential issues from the payment runs
  • Identify opportunities and work to convert vendors from paper check to an electronic payment method
  • Oversee associates to ensure all unpaid released invoices or credit memos for remit to address changes are handled on a weekly basis to ensure all invoices and credit memos are selected on a payment run
  • Performs ad hoc reporting, analysis and special projects as required
  • Interact with Cash Accounting & Treasury associates to resolve bank reconciling items
  • Communicate with internal associates or external vendors to resolve payment discrepancies
  • Document new processes and procedures or updated existing procedures
  • Monitor department internal mailboxes and respond timely
  • Understand and analyze payment issues and offer practical solutions
  • Collaborate with other disbursement associates to address any payment issues
  • Working independently with a minimal degree of supervision is required to exercise independent judgment
  • Assist Disbursement Manager, other AP Managers, AP Director and System Director with special projects or Accounts Payable functions as needed


Requirements:

  • High School degree
  • Previous disbursement experience is required
  • Some accounting courses a plus
  • Previous experience working with Infor or another ERP accounting and automated workflow system
  • Previous experience working in a fast pace environment
  • Ability to identify and troubleshoot issues quickly
  • Intermediate knowledge and proficiency with Microsoft Office Suite & SharePoint
  • Strong analytical and vendor reconciliation skills
  • Ability to multi-task ad perform special projects
  • Ability to recognize and recommend process improvements
  • Good verbal and written communication skills
  • Experience in problem solving and data validation
  • Accounts Payable Specialist (APS) a plus

Work Type: 

Full Time


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Accounts Payable Specialist Lead