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Work Schedule/Shift

8AM - 5PM

Req. No


Job Title

Manager Operations - St Joseph Village


CHRISTUS System Office


General Operations




CHRISTUS St Joseph Village


1201 East Sandy Lake Road
Coppell, TX  75019



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Under the general supervision of the Executive Director, the Manager of Operations for CHRISTUS St. Joseph Village is responsible for a broad range of functions. Business office management duties will include hiring oversight, provides administrative and secretarial support as needed through the Executive Director, and possesses an in-depth knowledge of company procedures and structure. This role is responsible for collecting from residents any past due balances over the allowed grace period and providing a monthly report to the Executive Director. This position will be responsible for recording, tracking, reconciling and reporting the accounts receivable and coding invoices for accounts payable on a daily/monthly basis and assisting with any accounting related tasks that may arise for CHRISTUS St. Joseph Village. The position will relieve management of routine tasks and handles project-oriented duties and held accountable for the completion of such duties.

  • Maintains copies of all vendor contracts and notifies the appropriate parties prior to expiration in order for CHRISTUS to maintain the best qualified vendors for service.
  • Generate resident monthly billing statements based on lease contracts and additional charges.
  • Oversee payments to resident’s accounts
  • Adhere to time frames and deadlines for all payment posting and reporting functions
  • Provides historical reference by defining procedures for retention, protection retrieval, transfer and disposal of records.
  • Oversees the maintenance, organization, and general appearance of the department, including bulletin boards, supplies, and storage rooms.
  • Coordination and management of special projects and events
  • Responds to unique customer issues and requests.Works tactfully with residents, family members, vendors, guests, and Associates.
  • Process late fees, special charges and incidentals for all resident accounts
  • Monthly billing of resident accounts in a timely manner.
  • Coordinating and scheduling meetings, requesting reports, preparing agenda(s), and distributing packets in accordance with timelines and established procedures.
  • Monitoring all annual reviews and maintaining schedules with appropriate supervisors.
  • Assisting and ensuring the Assisted Living protocols are observed with the Wellness Director in accordance to the State DADS regulations, and that the Director’s maintain their CEU status.
  • Ensure all key reports, and documents are accurately labeled and stored for permanent records each month.
  • Works with specialized software specific to this industry and will have the ability to adapt and monitor new opportunities.
  • Provides Administrative support for CHRISTUS St. Joseph Village.Tasks included are:Scheduling/maintaining calendars, travel arrangements, word processing and distribution, telephone coverage, preparing expense reports, office service requests, maintain and update departmental manual, prepare appropriate check requests, and process invoices for payment
  • Works closely with CHRISTUS St. Joseph Village leadership with daily ad hoc assignments.
  • Supervise the concierge.
  • Oversee and monitor the security contract and personnel along with the Executive Director
  • Other duties as assigned


    • High School Diploma required with college level business administration courses and computer literacy skills preferred
    • 3-5 years of related experience preferred
    • Secretarial and management experience  
    • Strong knowledge of office procedures and ability to operate office equipment
    • Good decision-making, organizational and prioritization skills
    • Excellent verbal and written skills
    • Must be able to work in a team environment
    • Ability to initiate and follow through on projects and work independently with minimal supervision required
    • Must have advanced skill set in Excel and working knowledge of YARDI software
    • Detail oriented, organized individual who can handle a heavy workload

      Work Type: 

      Full Time

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