Job Attributes

Work Schedule/Shift


Job ID


Req. No


Job Title

GME Program Specialist III - Medical Education






Not Defined






SRHC Shared Services-30600


333 N Santa Rosa St
San Antonio, TX  78207


Full Time

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With oversight and direction from the Director of Medical Education, the GME Program Coordinator PC is responsible for the operational management of UME/GME training and other approved educational programs.

The PC assists in developing and maintaining the educational quality of the training and ensuring compliance with relevant policies and other regulatory requirements. The PC functions as a liaison between the UME/GME participating institutions and the GME office. PCs should be knowledgeable about compliance and regulatory requirements at the hospital sites in which students/residents/fellows rotate. The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, as well as a high degree of initiative and independent judgment.

The PC will continually assess and direct a wide range of programmatic issues including long range planning, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues, and managing internal and external program relations.

The PC-I independently administers, coordinates, facilitates:

ii. In addition to the abovementioned, the PC-II independently manages, analyses, reports on, and problem-solves:

iii. In addition to the abovementioned, the PC-III independently develops/ creates, rolls-out, supervises, trains, mentors and plays key roles in strategic regional and systems projects:


  • all aspects of student and resident database management as requested, including but not limited to: online registration processing, procurement of computer access, house-staff data sheet requirements, IRIS and CHGME/HRSA demographic spreadsheets, maintenance of accurate rotation schedules on file, assurance of up to date immunizations as required, on-call schedules, ID badge, parking, medical records dictation numbers, accurate onboarding and out-processing procedures.
  • Maintains GME website and related platforms.
  • Provides guidance to students/residents/fellows/observers on hospital policies, and non-clinical aspects of the rotation.
  • Oversees the updating of demographic and personal information in all GME databases, performs data analysis and tracks information on key variable for all rotating learners to ensure compliance with CHRISTUS Santa Rosa Health System and Children's Hospital of San Antonio's policies, procedures, federal and state reporting and regulatory requirements.
  • Recommended but not required: External: Specialty Specific Administration Membership Status; Internal: as determined by CHRISTUS Health from time to time, such as specific set of Healthstream modules
  • Documented and appraised industry experience at related level of functioning: less than 2 years


  • Excellent written and verbal communication skills.
  • Ability to organize information.
  • Ability to handle sensitive information with absolute confidentiality.
  • Working knowledge of software applications including Microsoft Word, Excel, and PowerPoint.
  • Ability to make decisions independently or to escalate issues as needed.
  • Working knowledge to be attained within 6 months of accepting role/ grade/ appointment/ approval, of software applications adopted for the residency / fellowship/ educational programs
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