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Work Schedule/Shift

Days

Job ID

5000477568806

Req. No

70037514

Job Title

Executive Asst II

Region

CHRISTUS Central Louisiana/St. Frances Cabrini

Category

Administrative/Clerical

Division

Not Defined

Company

CHRISTUS Health

Travel

1-10%

Facility

CHRISTUS LA Ministries-41000

Address

3330 Masonic Dr
Alexandria, LA  71301
US

Type

Full Time

Apply Now Executive Asst II Job in Alexandria

POSITION SUMMARY:

This position supports and enhances the various Executives of Administration in a capacity to fulfill demands, by performing clerical and minor executive duties.

CORE COMPETENCIES:

Action Oriented -- Taking on new opportunities and tough challenges with a sense of urgency, high energy and enthusiasm.

Collaborate -- Building partnerships and working collaboratively with others to meet shared objectives.

Customer Focus -- Building strong customer relationships and delivering customer-centric solutions.

Nimble Learning -- Actively learning through experimentation when tackling new problems, using both successes and failures as learning fodder.

Demonstrates Self-Awareness -- Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses.

Communicates Effectively -- Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Decision Quality -- Making good and timely decisions that keep the organization moving forward.

MAJOR RESPONSIBILITIES:

  • Performs assigned support duties and functions as directed by Executives of Administration and Assistant to Administrator/COO.
  • Coordinates, attends and records minutes of various meetings as assigned.
  • Completes special projects as assigned.
  • Maintains strict confidentiality regarding activities and operations of the Administration Office
  • Contract Coordination:
  • Initiates all contracts for Cabrini and assist's other facilities as needed.
  • Maintains all contract compliance for dates.
  • Reviews all contract guardian alerts and reconciles dates and signatures.
  • Assists in formulating language in contracts prior to sending to regional legal department.
  • Reconciles required payments based on contractual arrangement monthly.
  • Coordinates and reconciles all physician payments as per contractual arrangement.
  • Maintains and enters all fully executed contracts into Contract Guardian.
  • Maintains all Hard copy contracts

License Coordination:

  • Maintains records and updates yearly hospital and offsite campuses licenses.
  • Works with national consultant (Murer Group) when changing licenses or obtaining new

Licenses.

  • Releases licenses to other agencies requesting our licensing information.
  • Maintains all Fire Marshall and OPH yearly licenses or changes as required.
  • Maintains all vehicle titles and registrations.
  • Provides Notary Services for Hospital
  • Insurance Coordination:
  • Maintains and releases all hospital insurance certificates as requested.
  • Obtains licensing COI from other organizations as required by our organization
POSITION QUALIFICATIONS:
  • A. Education/Skills
    • Bachelor's degree in Business Administration, Communication, or other related field strongly preferred.
    • Excellent Customer Service skills; verbal and written communication skills required for success in this position.
    • Proficient to Mastery level of knowledge related to Word, Excel, Outlook and various web based programs.
  • B. Experience
    • Three to Five years experience in professional office setting with demonstration of increasing responsibility.
  • C. Licenses, Registrations or Certifications
  • None
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