Job Attributes

Work Schedule/Shift

Day

Job ID

5000427165906

Req. No

70032265

Job Title

Executive Assistant

Region

CHRISTUS System Office

Category

Administrative/Clerical

Division

Not Defined

Company

CHRISTUS Health

Travel

1-10%

Facility

CHRISTUS Health-68600

Address

919 Hidden Ridge
Irving, TX  75038
US

Type

Full Time

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POSITION SUMMARY

Performs diverse executive level administrative support by organizing and coordinating the day-to-day operations of the department. By nature of the position, a high degree of professionalism is required dealing with high level contracts and exposure to sensitive information requiring the use of tact, diplomacy, discretion, judgment, and independent decision-making. Manages incoming and outgoing correspondence, drafts communication and responses to inquiries. Provides guidance and response to requests in the absence of the departmental Leader.

MAJOR RESPONSIBILITIES

  • Manages phone contacts by answering all calls in a timely manner, responding to callers in a courteous and welcoming manner and appropriately handling the call to the caller's satisfaction.
  • Sets up meetings and appointments, ensures meeting areas are prepared and meals are provided when appropriate. Ensures all meeting materials, if any, are delivered to all participants in a timely manner to ensure adequate time for meeting preparation.
  • Manages all incoming and outgoing correspondence, date stamps incoming correspondence and distributes to the appropriate persons. Ensures overnight or special delivery mail is appropriately handled.
  • Schedules appointments, arranges travel and prepares the necessary documentation to ensure travelers have all necessary information when traveling.
  • Files correspondence, reports and other required materials. Maintains files in an orderly and neat manner to ensure information can be readily accessed when necessary.
  • Prepares presentations and reports as requested to include PowerPoint, Excel and Word documents.
  • Attends meetings, takes notes and drafts the meeting minutes for communication to the attendees.
  • Tracks requests made to the regions and other parties by the Senior Vice President and coordinates and organizes the responses.
  • Monitors inventory of supplies and orders supplies as necessary.
  • Maintains supply and file rooms in a neat and orderly manner.
  • Cooperates and coordinates with other administrative assistants to ensure office support is available when away from the office.

A.Education/Skills

  • High school diploma or equivalent
  • Some college preferred or equivalent background gained through experience and training
  • Excellent organizational, interpersonal, and executive assistant skills

B.Experience

  • Minimum of five (5) years executive assistant /administrative assistant experience at the senior executive level
  • Fluency in oral and written English
  • Bilingual preferred
  • Proficient in all Microsoft Office products; i.e., Word, Excel, PowerPoint

C.Licenses, Registrations, or Certifications

  • None
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