Job Attributes

Work Schedule/Shift

Not Available

Job ID

5000405471306

Req. No

70030315

Job Title

Director HR Shared Services and Quality Assurance

Region

CHRISTUS System Office

Category

Human Resources

Division

Not Defined

Company

CHRISTUS Health

Travel

None

Facility

CHRISTUS Health Corp Services-68700

Address

919 Hidden Ridge Dr.
Irving, TX  75038
US

Type

Full Time

Apply Now Director HR Shared Services and Quality Assurance Job in Irving

The Director, HR Shared Services & Quality Assurance is responsible for providing leadership and support to the HR Shared Services team and for coordinating the collection, evaluation and dissemination of performance data relative to specified quality improvement programs within the system's HR Centers of Excellence.

This position is a full-time position and will report to the Vice President, Human Resource Operations.

HR Shared Services

The HR Shared Services team is responsible for providing customer service to Associates and managers on HR inquiries via telephone, chat and the web-based portal. The Director, HR Shared Services & Quality Assurance manages the implementation and operational workflow of administrative practices and procedures related to in scope processes including Workforce Administration (WFA), Recruiting & Onboarding, and Benefits Administration, Learning and Development Administration, Payroll Administration and Rewards Administration.

Customer Service

  • Serves as subject matter expert on customer service practices for CHRISTUS HR Shared Services
  • Acquires broad Workforce Administration (WFA), Recruiting & Onboarding, and Benefits Administration, Learning and Development Administration, Payroll Administration and Rewards Administration knowledge to handle in-scope services
  • Ensures operating procedures and guidelines (e.g. call guides) are well documented and useable for the team
  • Ensures effective escalation process to ensure inquiries reach resolution
  • Champions the use of case management to log case, monitor case and escalate inquiries
  • Routinely uses metrics and feedback for continuous improvement of business processes
  • Monitors customer satisfaction and elevates issues of dissatisfaction for quick resolution
  • Establishes a metrics-driven and customer focused culture within the CHRISTUS HR Shared Services team

Process Subject Matter Expertise

  • Oversees the development, implementation and ongoing maintenance of in-scope processes including but not limited to Workforce Administration (WFA), Recruiting & Onboarding, and Benefits Administration, Learning and Development Administration, Payroll Administration and Rewards Administration
  • Leads the development of new processes, incorporating thought leadership and utilizing industry best practices in order to achieve consistency and standardization
  • Provides counsel to HR staff regarding recommended changes to HR programs that have administration implications
  • Assists in the resolution of highly complex and escalated workforce administration issues and situations; makes final determination on these issues and acts appropriately
  • Provides project management for in-scope process redesign and enhancement efforts
  • Ensures continuous process improvement; measures effectiveness of current processes

People Management

  • Hires, develops, evaluates and disciplines staff in accordance with CHRISTUS policy, and provides for effective staff development opportunities in accordance with department requirements
  • Provides timely sharing of knowledge and updates to the team
  • Ensures knowledge management are used and updated by CHRISTUS HR Shared Services team members
  • Manages the CHRISTUS HR Shared Services team
  • Provides timely sharing of knowledge with team
  • Uses rewards and recognition to engage and motivate HR Service Representatives and Specialists
  • Supports team building among customer service Associates and throughout the CHRISTUS HR Shared Services team

 Quality Assurance

  • Assists the HR Center of Excellence (COE) leaders in identifying service quality indicators and developing action plans
  • Designs, schedules and conducts quality review audits as appropriate with the COE leaders
  • Participates in the planning, development, coordination, and presentation of specific training and educational programs as appropriate to the quality assurance needs of the COE
  • Serves as a change agent to educate COE teams on the value of quality assurance to support the CHRISTUS mission and core values
  • Maintains and improves service quality by completing system, compliance, and process audits; investigating customer complaints; collaborating with COE leaders and other members of management to develop new processes.
  • Prepares quality documentation and reports by collecting, analyzing and summarizing information and trends including failed processes, corrective actions, and re-validations.
  • Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments
  • Performs other duties as assigned
 

A. Education/Skills

  • Bachelor's Degree in HR, or related field OR equivalent experience.
  • Familiar with CHRISTUS HR processes and policies
  • Ability to develop and continuously improve HR processes and procedures that are aligned to the new HR service delivery model
  • Has knowledge of systems and technology that support CHRISTUS HR Shared Services (e.g. ADP)
  • Has knowledge, skills, and abilities needed to analyze and determine how ADP is administered and maintained in the most efficient manner.
  • Experience in data and record management
  • Experience in project management, planning, execution, monitoring, and controlling
  • Strong analytical, problem solving, critical thinking, organizational skills
  • Possesses exceptional customer service skills
  • Experience in managing a team of five or more employees
  • Strong collaboration and teamwork skills. Demonstrated ability to lead in a collaborative environment, build consensus and promote the exchange of information among team members.
  • Excellent written, oral, presentation, facilitation, and interpersonal communication skills. Ability to communicate effectively across all levels of the organization.
  • Ability to handle ambiguity in a fast-paced environment with multiple concurrent tasks and changing priorities

B. Experience

  • Minimum of 5 years experience in HR
  • Experience in people management

C. Licenses, Registrations, or Certifications

  • HR Certification (PHR or SPHR) preferred
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