Job Attributes

Work Schedule/Shift

Not Available

Job ID

5000379176106

Req. No

70027612

Job Title

Contracts Administrator

Region

CHRISTUS System Office

Category

Administrative/Clerical

Division

Not Defined

Company

CHRISTUS Health

Travel

1-10%

Facility

CHRISTUS Health-68600

Address

919 Hidden Ridge
Irving, TX  75038
US

Type

Full Time

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POSITION SUMMARY
The Contract Administrator provides administrative support and contract management for the Hospital Based Physician Services Department. By nature of the position, a high degree of attention to detail and professionalism is required in dealing with high-level executives, both internal and external. The use of tact, diplomacy, discretion and judgment, and independent decision-making is essential in this position as is maintaining a high level of confidentiality.
 
MAJOR RESPONSIBILITIES Administrative Support
  • Provides administrative support to the Vice President of Hospital Based Physician Services.
  • Develops and maintains strategic relationships within CHRISTUS Physician Group, CHRISTUS Health and the Regional Ministries.
  • Develops and maintains strategic relationships with all vendor/partners.
  • Acts as primary liaison between the Hospital Based Physician Services Department and all internal and external stakeholders.
  • Develops and distributes agendas for meetings owned by Hospital Based Physician Services.
  • Manages logistical aspects including: scheduling appointments, maintaining complex calendars, and arranging and supporting internal and external meetings, as necessary.
  • Prepares correspondence, reports, and meeting agendas. Organizes materials, gathers background and supporting materials for meetings, work projects and reports.
  • Maintains list of all Hospital Based Physician Services vendors: contact info, etc.
  • Maintains high level of confidentiality in all aspects of the position.
  • Other duties as assigned.

Contract Management:

  • Functions as the contract expert for all Hospital Based Physician Services contracts: terms, triggers, performance, etc.
  • Develops file and reference system for all contracts and supporting contract documents.
  • Tailors Requests for Proposals (RFPs) based on specific market and service line prior to distribution. Drives the RFP process with Region and Vendor.
  • Drives all Fair Market Value's (FMV's) in partnership with Vice President for Hospital Based Physician Services: coordinating between Vice President, Region and FMV firm.
  • Responsible for securing all Request for Information (RFI) data from vendor or internal departments as it relates to Hospital Based Physician Services.
  • Responsible for month end Hospital Based Physician Services process, such as: verifying and reconciling vendor/partner invoices, monitoring/reconciling quality performance, monitoring/reconciling contractual performance, etc.
  • Maintains high level of confidentiality in all aspects of the position.
  • Other duties as assigned.
POSITION QUALIFICATIONS A. Education/Skills
  • Bachelor's degree or equivalent background gained through experience and training.
  • Excellent organizational, interpersonal, executive assistant and project management skills.
  • Demonstrates superior written communication skills.

B. Experience

  • Minimum of five (5) years administrative assistant experience and/or project/contract management experience.
  • Previous experience working directly with executive level leadership.
  • Must have ability to work independently.
  • Must have strong project/contract management and follow-up skills.
  • Must possess exceptional attention to detail.
  • Must have the ability to handle confidential information in a mature, professional, and completely confidential manner.
  • Must be able to develop and leverage positive relationships at all levels internally and externally and to use relationship networks to strategically accomplish objectives.
  • Must be proficiency in Word, Excel, Power Point and Visio.
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