Job Attributes

Work Schedule/Shift

Day

Job ID

5000454410906

Req. No

70034939

Job Title

Administrative Assistant II

Region

Not Defined

Category

Administrative/Clerical

Division

Not Defined

Company

CHRISTUS Health

Travel

None

Facility

CHRISTUS Health 909 Building-68611

Address

909 Hidden Ridge
Irving, TX  75038
US

Type

Full Time

Apply Now Administrative Assistant II Job in Irving

Provides secretarial and administrative support to supervisor and other department/clinic staff.

MAJOR RESPONSIBILITIES
  • Monitors the current status of the work for the assigned supervisor.
  • Anticipates supervisor's needs by gathering records, reports, correspondence or other specific information.
  • Handles confidential matters concerning organization's policies and practices.
  • Informs the supervisor of operational problems. Determines action necessary in supervisor's absence and handles matters not requiring executive disposition.
  • Maintains supervisor's travel arrangements and appointment calendar. Arranges appointments, meetings and conferences. Contacts the appropriate persons to attend.
  • Attends meetings or conferences as assigned and reports on major points, actions resolved or to be taken. Takes minutes as required.
  • Handles variety of matters involving contact with various staff, board members, medical committees, government agencies, and the public.
  • Composes correspondence and disseminates to appropriate individuals.
  • Prepares various documents in accordance with organization's rules and procedures.
  • Assists in compiling financial, statistical data and reports as assigned.
  • Files and accurately maintains records as assigned.
  • Follows the CHRISTUS Physician Group guidelines related to the Health Insurance Portability and Accountability Act (HIPAA), designed to prevent or detect unauthorized disclosure of Protected Health Information (PHI).
  • Maintains strict confidentiality.
  • Uses oral and written communication skills to effectively convey ideas in a clear, positive manner that is consistent with the CHRISTUS Mission.
  • Maintains established CHRISTUS Physician Group policies, procedures, objectives, quality assurance, safety, environmental and infection control.
  • Implements job responsibilities in a manner that is consistent with the CHRISTUS Mission and Code of Ethics and supportive of CHRISTUS Physician Group's cultural diversity objectives.
  • Supports and adheres to CPG Service Guarantee.
  • Performs other related work as required.
  • A. Education/Skills
    • High school graduation or GED. Typing ability of 60 wpm, proficient in Microsoft Word, Excel, PowerPoint and Outlook with excellent communication and organizational skills. Must be able to perform multiple tasks and prioritize effectively.

    B. Experience

    • Two years of administrative office experience required with one-year experience in a health care organization preferred. Education in business administration or secretarial practices may be substituted for one year of office experience.
    C. Licenses, Registrations, or Certifications
    • None
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